How to Write a Standard Operating Procedure (SOP) Document
There are three main methods of writing a Standard Operating Procedure (SOP) document that all organizations need, but especially those involved in the manufacturing of goods and any large-scale service organization. Without an SOP chaos would ensue quickly when every worker or staffer tries to improve and do what they think is "best." 1) Step-by-Step Procedural WritingUse this method if the number of steps in a Standard Operating Procedure (SOP) is less than seven and no decision making is necessary to execute each step.For example, the SOP for leaving a building after 5 p.m.: i) Shut down all lights and heaters before you leave. ii) Turn on the alarm switch from OFF to ON position. iii) Open the door, get out, and close it from outside. iv) Lock the door with Key A34R. 2) Graphic Block WritingUse this method if the number of steps in a Standard Operating Procedure (SOP) is more than seven but not a lot of decision making is necessary to execute most of the steps.For example, the SOP for writing a book on the history of underground utility tunnels: 3) Drawing a FlowchartUse this method if the number of steps in a Standard Operating Procedure (SOP) is less than seven and no decision making is necessary to execute each step.For example, the SOP for milking the cows properly at a dairy farm:
Source: (An excellent article on SOP) http://centaur.vri.cz/news/prilohy/pril771.pdf The RECTANGLES represent ACTIONS to be taken. RECTANGLES with raggedy bottom represent RECORDING and DATA COLLECTION steps. The DIAMONDS are DECISION points with at least TWO paths (e.g., YES and NO). Have a Great Tip, Photo or Comment About This Topic?Do you have a great tip or photo about this? Something that you believe we should read or see? Contribute and share it today! What Other Visitors Have SaidClick below to see contributions from other visitors to this page...
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