How to write a Secretary Application Letter

How to Write a Letter

© Ugur Akinci

Here is a secretary application letter for those secretaries with no previous experience.


FROM: Pat Brown


RE: Your ad for an Administrative Assistant

Dear Hiring Manager [Recruiter, or better yet, the NAME of the person]:

This is in reply to your advertisement for an administrative assistant, in which you ask that the applicant document her previous job experience. I have had no experience whatsoever as an administrative assistant. Although this means that I might have a great deal to learn, it also means that I have nothing to unlearn and thus can adjust better to your business compared to someone with a lot of experience but inflexible ways and fixed ideas about office work.

I understand what is expected of an administrative assistant, and I believe I satisfy the minimum qualifications. I have had a pretty good education, having graduated from Parker High School and the Rockville Business Academy, and I have done a great deal of reading. I am told that I'm a good listener, can take great notes and write a good memo. I'm very comfortable on the phone, have an outgoing personality and good interpersonal skills. I can follow directions, take any kind of dictation and can transcribe it accurately. I have no difficulty in writing business letters from general suggestions.

I of course know how to use a computer and do research on the Internet. I'm at home with most Microsoft Office applications, including MS Word, MS Excel, and MS PowerPoint.

Your advertisement does not suggest the particular kind of business you are engaged in, but in the course of my studies I have gathered a working knowledge of economics, finance, business, and computers, some of which might be useful. I am writing this letter in spite of the fact that you've asked for prior experience. One of my friends, who works as an administrative assistant to a very well-known corporation president, told me that she began in her present career without any experience and found herself helped rather than handicapped by the lack of it. I'm hoping I'll be given a similar opportunity to prove myself and contribute to your company's continuing success.

I am twenty-two years old and can provide personal or social references upon request. I have to admit that I have no ideas whatsoever on salary. I feel it would probably be premature to suggest a firm number of any kind. What I am most anxious about is to have a talk with you so you can appreciate the ways in which I can contribute to your business.

With the hope of hearing from you soon.

Sincerely yours,

Pat Brown

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